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Every business has its own requirements when it comes to business travel management. Even though there’s no one-size-fits-all corporate travel management solution, there are a few key features one usually requires. With TESS360, our travel and expense management software, you can create a workflow that handles routing the travel approvals to the right people, availability at the right price, and expense reimbursements at the right time.
TESS360 is a SaaS-based corporate travel expense software that automates business travel authorization, facilitates online expense submissions, and speeds up the travel expense reimbursement processes. It enhances the corporate traveler’s experience while streamlining travel related HR operations.
Create custom trip authorization workflow reflecting your unique requirements, policy and process.
TESS360 facilitates the pre-travel authorization process for companies who have a complex travel policy. You can implement unlimited number of advanced rules and approvers while facilitating complex booking scenarios.
The TESS360 pre-travel authorization system addresses the need for the corporate to ensure their business travelers comply with the travel policies. Our pre-travel authorization system is highly flexible to be configured and scaled according to your organizational requirement. By implementing the TESS360 pre-travel authorization process, the management has the option to approve, decline or request changes to certain elements of the traveler’s itinerary prior to ticketing.
Designed to help employees coordinate the travel bookings of hotels/flights/trains/cabs.
TESS360 supports all major online booking tools, in all major business travel markets in the world. We offer advanced integration that enables viewing and adjusting bookings made with selected booking tool.
TESS360 enables online corporate travel booking. It configures travel data for hotels, flights, package, tour, and car-rental services to provide flights, hotels, tour booking for customers.
TESS360 provides the corporate traveler with real-time data and also enables bookings in different geographical locations.
Reimburse your traveling employees on time.
TESS360 is a travel and expense management solution that can help you reimburse your traveling employees on time. It provides visibility into corporate travel expense spend allowing live monitoring of employee’s travel expenditure on a unified platform. Our employee-friendly expense reporting features saves time, eliminates manual data entry, and
reduces processing costs.
TESS360 manages the approval workflow process seamlessly, facilitating faster approval with least efforts. Tight integration with your payroll and ERP/financial system ensures 100% automation of the entire expense management process.
Use the power of OCR to process and track expenses
OCR converts the written / printed text into digital format. It deciphers the text from a paper document into codes that are used for data processing. TESS360 app turns the smart phone into a receipt scanner. The intelligent expense management solution reads the receipt, records data, value, and payee for any business expense. Instantly, the expense claim is made and then sent off to the approver for approval.
Now, no more bundles of receipts to be submitted to the manager, for approval. Digital versions of receipts are fully compliant for expense reporting. Go paperless and contactless with accurate, verified data.
Log accurate business miles with TESS360
TESS360 offers the flexibility to configure mileage rates according to the vehicle type and location. With this feature, employees need to define the vehicle type, and the mileage rates are adjusted accordingly. Hence, you can track business mileage automatically, and accurately.
When an employee enters the start and end destination; the software automatically calculates the mileage rate according to the distance and vehicle type. This eliminates the confusion around different rate slabs for different vehicle types. It also helps produce accurate and IRS compliant mileage reports.
Flawless audits with searchable receipts on the cloud
A well-executed travel expense audit helps you control expense report fraud and save money for your business. TESS360 enabled audit focuses on employee incurred expenses such as airfare, hotels, meals, coffee, and more during their business trip. It analyzes the receipts submitted by the employees before approving and reimbursing them.
Use TESS360 to curb expense report fraud with automatic expense policy checks, and view all actions taken on an expense in the attached digital audit trail. You can find any receipt, expense, or expense report with extensive search features.
Stay compliant with real-time policy checks
TESS360 enables continuous compliance with a robust business rules engine. Admins get notified on fictitious, overstated, unusual or fraudulent expenses even before the report is submitted.
Versatile dashboard for all corporate travelers
TESS360 gives you access to a travel management dashboard that facilitates workflows for travel managers and for employees.
The user-friendly company dashboard is a powerful tool that consolidates business travel info and expensing in one place.
The dashboard features an intuitive interface and streamlined experience. The dashboard additionally enables business travelers and managers to track and analyze different elements of each traveler’s entire trip.
Get actionable insights with advanced analytics
For an accurate real-time overview of your corporate travel spending, TESS360 gives you a detailed analysis of area-wise of expenditure.
This allows you to measure your spending against your budget targets, draw conclusions and make financial decisions across a broad range of areas. You can also view organization-wide expenses by different employee and expense categories. Analyze the spend behaviour of the organization based on categories, departments, projects, business units and cost centers.
Issue and manage bulk cash advances
You can use TESS360 to issue multiple cash advance and automate pre-accounting for travelers. You can make it easy for employees to match expense claims against advance accounts. You can also reject trip or advance requests if they do not comply with pre-requisites
Claim expenses not categorized for travel
Non-travel is used to claim expenses that are necessary for the completion of company business, that do not meet the normal definition of travel specified by the company.
Examples of non-travel expenses include Overtime Meals, Call Back Mileage, Personal Auto Mileage, Business Meals, Uniform Allowance and Training/Tuition.
In the event of an emergency where an employee may have had to pay out of pocket for an appropriate business expense, the employee may request reimbursement for out-of-pocket expenses.
Enhance visibility and productivity
TESS360 empowers businesses to enhance their productivity and efficiency. This can be done by integrating their ERP (Enterprise Resource Planning) and HRMS (Human Resource Management System) solutions with their business travel management platforms.
Integrating your ERP solution with your travel management platform allows you to exercise
uncompromising visibility over your travel expenses
Virtual travel manager
TESS360, through a mix of AI and human intervention takes the hard work out of corporate travel. It takes the travel query, finds suitable options, and creates effective business travel plans.
It is a Centralised Travel Desk that manages travel arrangements and bookings on behalf of your company. It works exactly like travel desks of multi-national corporates; however it is virtual to make it affordable and suitable across Micro, Small, Medium and Large scale companies.
Control your hidden costs
With TESS360, you can harness the power of digital receipts and our innovative technology that streamlines the claim and travel reconciliation process, regardless of how you pay.
TESS360 is not just a travel data feed, it is also a Digital Receipt for your travelers enabling faster travel reconciliation of cards and travel accounts freeing time up for more valuable tasks.
Your personal guide while you are travelling
TESS360 helps in identifying places of interest and use while you are on the move or travelling to new places. Locate like nearby grocery store, shopping malls, museums, restaurants, and popular tourist spots, nearest station. Search for places of interest, things to do, or notable locations near your current position.
